Finance and Reconciliation

GL, treasury, float vs trust and business day close - single cutoff 23:59:59 CAT (UTC+2)

Role: Reconciliation Officer (maker)

Zero reconciliation tolerance. Any non-zero variance in any layer is a P0 incident. The affected engine can be halted by the BRCE kill switch under maker-checker, and the business day cannot close until the variance nets to RWF 0.

Layers reconciled

4 / 5

L4 provider statement open

Open P0 variances

RWF 148,500 unmatched

Float coverage

100.9%

above 100% floor

eMoney in circulation

RWF 2.860B

liability account 2050

Suspense balance

RWF 0

clean

Reconciliation layers

Last full sweep 14:02:11 CAT - continuous engine healthy

Transaction to ledger

Balanced

Continuous - every posting

Postings checked: 1,284,902
Matched: 100.00%
Variance: RWF 0

Wallet integrity

Balanced

Hourly - last 14:00

Wallets summed: 842,110
Sum vs control: Equal
Variance: RWF 0

Float vs trust

Balanced

Daily - last 00:05

Trust balance: 2.885B
Coverage: 100.9%
Variance: RWF 0

Provider statement

P0 variance

Daily - MTN MoMo 08:30

Statement lines: 61,004
Unmatched: 3 lines
Variance: RWF 148,500

Partner settlement

In progress

Per cycle - T+1 running

Runs matched: 18 / 20
Awaiting: 2 cycles
Variance: RWF 0

Open variances - zero tolerance (P0)

Variance	Layer	Scope	Ledger side	Counterparty side	Delta	Severity	Owner	Action
VAR-2618 Detected 08:34:02	L4 Provider statement	MTN MoMo collections	RWF 41,206,000	RWF 41,354,500	- RWF 148,500	P0	PH

Auto-response: ReconciliationVarianceDetected raised at 08:34. Provider payout halt recommended below. Kigali time cutoff for resolution before day close is 23:59:59 CAT.

Float vs trust account

eMoney liability (floor)RWF 2,860,412,000

Trust account balanceRWF 2,884,930,500

Buffer: RWF 24,518,500 held above the eMoney liability floor. Coverage must never fall below 100%.

General ledger summary

In balance

Account	Balance	Dr/Cr
1010 Trust settlement	2,884,930,500	Dr
2050 eMoney liability	2,860,412,000	Cr
1900 Suspense	0	-
4010 Commission income	18,420,300	Cr
4020 Fee income	6,210,750	Cr
2110 Tax withholding payable	3,120,000	Cr

All amounts RWF. Journal browser lives in Ledger Ops (ADM-04).

Treasury balances

As of 14:05

Account	Balance
Bank of Kigali - trust	2,884,930,500
MTN MoMo float	412,660,000
Airtel Money float	208,140,000
Equity Bank - operations	96,305,200
I&M Bank - card settlement	54,880,000

Provider floats reconcile in L4 daily against statements.

Business day close

Blocked

Business day

Sunday 19 July 2026

Cutoff

23:59:59 CAT (UTC+2)

Markets

RW (Rwanda) - Phase 1

L1-L3 balanced - transaction, wallet and float layers at RWF 0 variance
L4 provider statement open - VAR-2618 RWF 148,500 unmatched (blocks close)
L5 partner settlement - 2 of 20 cycles still reconciling
Suspense at zero - no unresolved postings
No pending maker-checker journals

Close blocked: 1 open P0 variance and 2 settlement cycles pending. Resolve before cutoff or the day rolls with an exception on record.

Maker: Patrick Habimana - Checker: required

Kill switch

Disarmed

This is the BRCE kill switch (owned by Platform Engines, BE05), armed here during a reconciliation incident and also managed in the BRCE console. Arming halts money movement immediately; two-person maker-checker is mandatory and every arm and disarm event is written to the WORM audit log.

Halt provider payouts
Recommended - MTN MoMo statement variance open Halt settlement engine
Pauses all T+0/T+1/T+2 runs Halt eMoney issuance
Blocks new cash-in and top-ups

Maker-checker: you can arm as maker; a second authorized officer must confirm within the console before it takes effect.

Finance and Reconciliation

19 July 2026, every layer at zero variance

Zero variance across L1 to L5. This is what a normal day looks like, and it is worth stating rather than showing an empty exceptions table that could equally mean the job did not run.

Layer	What it proves	Records	State
L1 internal	Every ledger entry balances and the chain is intact	184,220	Clean
L2 provider	Our record of each MTN, Airtel and card movement matches theirs	41,882	Clean
L3 agent float	Every agent float balance matches the ledger	1,204	Clean
L4 bank and trust	eMoney in issue equals the BNR trust account balance	7	Clean
L5 partner	Marketplace settlement and commission agree with the merchant book	412	Clean

eMoney in issue	RWF 2,418,904,200
BNR trust account	RWF 2,418,904,200
Difference	RWF 0, which is the only acceptable answer
Day close	Available
GL export	Unblocked
Regulatory reports	Can run for this period

L4 is the one that matters most. Every franc of eMoney a customer holds is backed one for one in the trust account. If that number ever differs, customers cannot all be paid out, which is why a variance there blocks everything else.

Finance and Reconciliation

19 July 2026, one layer out

L3 agent float is out by RWF 84,200 and a P0 incident was raised automatically. The day cannot close, the GL export is blocked, and the regulatory reports for this period will not run. Nothing about customer transactions is affected.

Layer	Variance	State	Effect
L1 internal	0	Clean	None
L2 provider	0	Clean	None
L3 agent float	84,200	P0 open	Blocks the day close and the GL export
L4 bank and trust	0	Clean	Customer funds are fully backed
L5 partner	0	Clean	None

Agent	Ledger says	Float says	Out by	Likely cause
Agent 4471, Kimironko	RWF 1,284,000	RWF 1,240,000	44,000	A cash-out posted while the Airtel breaker was open
Agent 3318, Nyabugogo	RWF 840,000	RWF 812,000	28,000	Same window, same cause
Agent 2204, Musanze	RWF 412,000	RWF 399,800	12,200	Same window, same cause

All three are in the same 20 minute window as the Airtel circuit breaker. That is a pattern rather than three separate problems, which usually means one compensating entry per agent and a provider reconciliation, not an investigation into three agents.

See the provider incident

Finance and Reconciliation

One kill switch is armed

card-payments is armed and scoped to Rwanda. Card collection is refused at the edge right now. Customers see a payment method that is temporarily unavailable, not an error, and the wallet and mobile money rails are unaffected.

Switch	card-payments
Scope	Market Rwanda, all merchants, all values
Armed by	m.habimana, maker
Confirmed by	t.nkusi, checker, 38 minutes ago
Incident	INC-2026-0447
Reason recorded	Card acquirer returning 500s on 34% of authorisations
Effect on customers	Card is hidden at checkout with a short explanation
Effect on money already taken	None. Nothing in flight is reversed.
Time armed	38 minutes

Domain	Switch	State	Scope
Payments	card-payments	Armed	Rwanda, all merchants
Payments	momo-collections	Stood down	-
Lending	new-originations	Stood down	-
Marketplace	instant-settlement	Stood down	-
Wallet	agent-cash-out	Stood down	-

An armed switch is shown at the top of every operator screen, not buried here. The most common failure with kill switches is forgetting one is on, so the platform makes that hard.

See the incident

Finance and Reconciliation

19 July 2026 is closed

The day is closed and the balances are pinned. Nothing can post to 19 July now. A transaction that arrives late posts to 20 July with its own date recorded, which is how a closed period stays closed.

Closed by	j.mukama, confirmed by one time code
Closed at	19 July 2026, 23:58 CAT
Entries in the day	184,220
eMoney in issue at close	RWF 2,418,904,200
Trust account at close	RWF 2,418,904,200
GL export	Released
Regulatory reports	Now runnable for this period
Reopening	Not possible. A correction posts to the current open day.

There is no reopen button, deliberately. Reopening a closed period is how restated accounts happen. A mistake found tomorrow is corrected tomorrow, with the correction dated tomorrow and pointing at yesterday.

Run the regulatory reports